Grok Bot set-up
Your office,with help.
Assistants in your inbox, diary, files and sheets. They read, they draft, they wait for your OK. Set up in about a day, on your own accounts.
They draft. You approve.
Grok Bots at work
The office keepsmoving.
While your team gets on with the work that needs them, the bots keep the inbox, the diary and the follow-ups up to date, and wait for an OK before anything goes out.
Assistants that plug into the tools you already use
Email (Gmail or Outlook), your calendar, your files in Google Drive, OneDrive or SharePoint, Google Sheets, Notion, Slack, Teams, HubSpot and Xero. You connect each one with your own sign-in. The bots read what they need, draft the work, and wait for your approval before anything is sent.
Three assistants, built around how you work
A typical set is three: an office assistant that sorts the inbox, summarises threads and drafts replies; a jobs and CRM bot that keeps the quotes log and job list up to date; and a follow-ups bot that chases what has gone quiet. Yours are shaped around your day, not a template.
Ask, or let a routine run
"What have I got on tomorrow?" gets an answer. A seven o'clock morning digest arrives on its own. Invoices that are due get a drafted reminder for you to approve. Emails and messages wait for your OK; you edit, approve or bin.
What it looks like in practice
David's own businesses run on these. One bot writes and posts his social media once or twice a day, the job a marketing hire would otherwise do. Another keeps the enquiries log and chases quotes. It is not a demo; it is how the office works.
Meet your Grok Bots
Five bots, five jobs. All at their desks.
Joe does the accounts, Karen health and safety, Andy HR, Mary marketing and Stan the vans. Each works in your own tools, on its own laptop, and waits for your OK before anything goes out.
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Accounts
Joe
Invoices out, payments chased, receipts matched, and the numbers ready for your accountant.
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Health and safety
Karen
Method statements, risk assessments and toolbox talks, and every certificate renewed on time.
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HR
Andy
Holidays and sickness logged, contracts and letters drafted, inductions and reviews in the diary.
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Marketing
Mary
Posts written and scheduled, reviews answered, and the newsletter out every week.
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Transport
Stan
MOTs, services, repairs, insurance and road tax tracked and booked for every vehicle.
Illustrations of an example business. Yours are built around your own tools and your own work.
How we do it
Set up inabout a day.
On a screen-share, with your own sign-ins. Then it is yours to run.
A 15-minute chat
What eats your time, which tools you use, what you would hand over first.
Connect your tools on a screen-share
Your sign-ins, your permissions. We never need your passwords, and you can disconnect any tool in one click.
Build the bots and their routines
Usually a day. Each one is given your way of working: your wording, your folders, your rules about what goes out.
Test with you, then hand over
You run it. Nothing goes out without your approval unless you decide otherwise.
What a bot can reach depends on what you connect. The tools above have connectors today; anything else we check before promising.