Office AI integrations
Everythingjoined up.
The receptionist, the bots and Claude working together, inside the tools you already have. It starts with a day in your business.
A call becomes a job. A job becomes a quote.
The whole office, joined up
The receptionist on the phone. The bots in the inbox, the diary and the files. Claude for the writing and the thinking. A CRM where one is needed, either Google's own tools, which every business can use, or Always Building's bespoke one. Each piece hands work to the next, so a call becomes a job, a job becomes a quote, a quote gets chased.
It starts with a day in your business
David spends a day with you, watching how the work actually moves: who rings, what gets typed twice, where the paper piles up, what waits for you. The plan comes from that, not from a brochure.
Built around how you already work
No new system to learn. The AI sits inside the tools you have, with your sign-ins, and does the parts that were eating your day. You stay in charge of what goes out.
What it costs, and what it saves
A few thousand pounds, one-off. No subscription, no monthly fee to us, none of the usual. The running costs are the providers' own, on your accounts. Even at two-thirds more work per person, that's worth around £250,000 a year for an office of ten. Your numbers will differ, which is what the day with you is for. The working is below, with room for your own numbers.
Firms like yours
Independent and owner-run, with ten to fifty people and premises you work from: a dental or veterinary practice, a builder's or contractor's office, a window company, a haulage yard, an accountant's or solicitor's firm, a spa. Not a chain, a franchise or a branch. The person who decides and signs is the person David sits down with, in your office.
Even at two-thirds more work per person, that's worth around £250,000 a year for an office of ten. Your numbers will differ, which is what the day with you is for.
10 people × £37,500 a year each (salary plus employer costs) × 67% more work per person = £251,250.
Cost per person: salary £30,000 + employer NI £3,750 (15% above £5,000) + pension £713 (3% of earnings above £6,240) + overheads £3,000 = £37,463, rounded to £37,500.
Salary, overheads and the extra work are David's working assumptions, not survey data.
Sources: HMRC, Rates and thresholds for employers 2026 to 2027 (opens in a new tab); The Pensions Regulator, earnings thresholds 2026 to 2027 (opens in a new tab).
Filling the time
What Always Building sets up to bring the work in. No money is added to the £250,000 for any of this: what it brings in depends on your market and your follow-through.
- SEO and AI-search visibilityHelps you get found and recommended in Google and in AI assistants when people ask who to use.
- Website improvementsClearer pages, faster loading and an obvious way to call, book or ask for a quote.
- Targeted Google AdsAds shown to people searching for what you do, in the areas you cover.
- Prospecting botsEmail likely business customers properly: business contacts, a clear sender and an easy opt-out. Sole traders and partnerships need consent first.
- Two social posts a dayRegular posts on every platform you use, so you stay visible without anyone in the office writing them.
- 24-hour receptionistAnswers every new enquiry, day or night, so none is missed while the office is busy or closed.
The growth set-up is one-off too, on your own accounts; your ad spend and platform costs are paid by you directly.
How it connects
Your tools in. You decide what goes out.
The receptionist, the bots and Claude work inside the tools you already use, each one connected with your own sign-in. They read what they need and draft the work; you approve it.
Your tools
- Your phone lineYour existing number diverts to the receptionist
- EmailGmail or Outlook
- CalendarGoogle or Outlook
- FilesGoogle Drive, OneDrive, SharePoint
- Sheets and notesGoogle Sheets, Notion
- Team chatSlack, Teams
- CRM and accountsHubSpot, Xero
Working for you
- The receptionistAnswers your number, takes the details, texts you within a minute.
- Grok BotsSort the inbox, keep the diary and the quotes log, chase what has gone quiet.
- ClaudeQuotes, letters and proposals in your voice. Long contracts read for you.
You
You approveApprove, edit or bin. Nothing is sent without your OK unless you decide otherwise.
- 1You ask, or a routine runs
- 2It reads what it needs from your tools
- 3It drafts the work, or answers the call
- 4You approve anything that goes out
These are the connections available today. Anything else your business uses, we check before we promise it. You can disconnect any tool at any time. Product names belong to their owners and are shown only to say what can connect.
A 15-minute chat
Enough to see whether a day with you is worth both our time.
A day with your business
David in your office, or on the road with you. He maps where the time goes and what to hand over first.
A written plan
What gets set up, in what order, what it runs on, and what it costs. Priced per business; no monthly fee to us.
Set up, piece by piece
The receptionist first, usually, then the bots, Claude and the CRM. Each one tested with you before the next.
Training, then it is yours
You and your team run it. We check in, then step back.